Location: Barcelona | Type: Full-time

We're hiring—and we're doing it the Frekuent way. In a world where technology moves fast, we move with purpose. If you're ready to make your next big move and create something meaningful, you're in the right place.

Being part of our dream team isn't just about a job, it's about enjoying the frekuency. If you're ready to be part of this journey and grow together, join us and make a real impact.

Get to know us

Frekuent is a fast-growing company redefining the payment experience, helping businesses turn one-time buyers into lifetime clients through unique loyalty boosters. We believe that the secret to more sales is giving customers less: cashless, contactless and effortless payment solutions that transform the way businesses operate. With Frekuent, transactions happen in seconds, keeping customers coming back for seconds.

Want to know more? Check us out at www.frekuent.com.

What You'll Do

At Frekuent, we’re not just building payment solutions — we’re creating seamless experiences that move businesses and customers forward. As Head of Administration, you will lead Frekuent’s administrative, operational, and compliance backbone. Your mission is to ensure smooth internal operations, financial discipline, and scalable administrative processes that support company growth while maintaining a strong culture of accountability and efficiency.

What You'll Be Doing

• Oversee day-to-day administrative operations across the company.
• Design, implement, and optimize internal policies, procedures, and workflows.
• Ensure documentation, contracts, and corporate records are properly managed.
• Coordinate office management, facilities, and operational vendors when applicable.
• Partner with Finance on budgeting, cost control, and reporting processes.
• Ensure compliance with legal, regulatory, and corporate governance requirements.
• Manage relationships with external advisors (legal, accounting, payroll, etc.).
• Support People and leadership with administrative infrastructure for scaling teams.
• Improve internal tools, documentation, and operational efficiency.
• Drive cross-functional coordination across departments.
• Lead operational improvement initiatives.
• Implement scalable administrative systems aligned with company growth.
• Provide leadership with operational insights and recommendations.
• Hands-on experience with accounting/finance ERPs (end-to-end accounting cycle, month-end close, reporting, process improvements).
• Proven experience in tax compliance: preparation, review and coordination with external advisors and tax authorities; ownership of tax calendar.
• Demonstrated experience in team leadership within Finance/Accounting (hiring, coaching, performance management, and cross-functional coordination).
  
  

Who We’re Looking For

• Process-oriented and analytical profile.
• Attention to details and improving efficiency.
• 6–10+ years in administration, operations, business support, or similar roles.
• Experience leading administrative or operational functions in a scaling company (startup/scaleup experience is a plus).
• Strong understanding of corporate administration, compliance, and financial coordination.
• Experience managing vendors, budgets, and internal processes.
• Proven ability to build structure in fast-paced environments.
• Strong organizational and prioritization skills.
• Excellent communication and stakeholder management.
• Pragmatic problem-solving and execution focus.
• Adaptability and comfort with ambiguity.
• Attention to detail without losing strategic perspective.
• Comfortable using Google Drive Tools
• Fluent in both Spanish & English, with excellent communication and organizational skills.
• Takes accountability and consistently owns the outcome throughout the process.
• Embraces feedback as an opportunity for growth.
• Naturally proactive, always looking for ways to move projects forward.
• Comfortable speaking up and proposing bold, creative ideas that add value.
  
  

What’s In It For You

🌍 A hybrid model that works – Enjoy the energy of our office 3 days a week and the flexibility of working remotely the other 2.

⏰ Flexible schedule – because we trust you to own your time and your outcomes.

🍽️ Meal vouchers – Enjoy a monthly support of meal vouchers to make your workdays tastier.

🩺 Health & wellness – private health insurance and discounted gym memberships to keep both body and mind in top shape.

📚 Learning & development – English classes and role-specific training, because your growth is part of our journey.

🌴 23 days of paid time off – plus local holidays, because great ideas need space to rest.

🚀 A dynamic, fast-growing environment – where each day is unique and every idea counts.

🤝 A collaborative mindset – surrounded by people who genuinely enjoy building together.

🎉 Regular afterwork & teambuilding events – activities to relax, connect, and strengthen team bonds.

Why you'll love it here

At Frekuent, we believe our success is built on our people. We’re a team of non-conformists, committed and solution-driven individuals, who know that infinity is the limit when it comes to innovation. With plenty of room for personal and professional development, we value creativity, ownership, and collaboration — all driven by a strong culture that fuels our growth.

Be authentic isn’t just a value, it’s our belief that embracing who we are and appreciating diverse backgrounds, experiences and opinions is what truly enriches us.

If you're ready to jump into an exciting environment and make a real difference, this is the place for you.

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